Subscription Renewal Notice for SaaS
Formal renewal notification with plan, amount, and date: the courtesy larger accounts expect.
Merge fields in this template
«CustomerName»«PlanName»«CurrentPeriodEnd»«Amount»«Currency»«Interval»
Data source: Stripe subscriptions
How to use it well
- Especially worth sending to annual plans 30–60 days out. The accounts payable process on the other side needs the lead time.
[Your Company Name]
[Street address · City, State ZIP · phone · email]
[Date]
«CustomerName»
Dear «CustomerName»,
This is advance notice that your «PlanName» subscription will renew on «CurrentPeriodEnd» at «Amount» «Currency» per «Interval».
No action is required to continue service. To adjust seats, change plans, or update billing details before renewal, contact [account contact] by [date].
Thank you for building with us. We don’t take the renewal for granted.
Sincerely,
[Your name]
[Title · Your company]
Sending this to more than a handful of customers? Connect QuickBooks or Stripe and MergeNinja fills this letter in for every customer automatically: amounts, dates, days overdue, all of it.
Template questions
How do I use this template?
Download the .docx, open it in Word, and replace the [bracketed] placeholders: your letterhead, dates, and any wording you want to change. The «field» codes stay: they fill in automatically when you merge. Then upload it to MergeNinja (or use Word's own mail merge) against your Stripe subscriptions data.
What are the «fields» in the letter?
Real Word merge fields, named to match MergeNinja's Stripe subscriptions dataset exactly. Connect read-only, sync, and every field fills in with live data. No renaming needed.
Can I change the wording and formatting?
Completely. It's an ordinary Word document. Fonts, logo, layout, and tone are yours to edit; the merge only fills the field codes wherever you leave them.
Is the download really free?
Yes. No email required, no watermark. If you later want the letters filled in automatically for your whole customer list, that's what MergeNinja is for.
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